Co-operatives North West Limited aims to be transparent and accountable in the way that it acquires goods and services from suppliers. This policy aims to clarify this process and defines the way that Co-operatives North West Limited works and links to other policies such as membership benefits.
A set of objective, non-discriminatory criteria will be used to appoint appropriate contractors and suppliers. Criteria for contractors and suppliers may include:
1. Value for money
4. Positive co-operative, social and environmental impacts
5. Appropriate insurances, depending on the nature of the contract
6. Appropriate policies in place and implemented
1. Membership of Co-operatives North West Limited
2. Track record with Co-operatives NW or similar organisations.
3. Two references or client testimonials
|Level of expenditure, cumulative amount, excluding VAT
|| Process required
|Up to £2,500||Satisfaction that essential criteria are met especially value for money. 2 or 3 three recorded quotes.||
|Between £2,500 and £50,000||Satisfaction that all criteria are met. 3 written quotations.||Chair/Vice Chair plus any other Executive member
Business Development Manager plus any two Executive members
|Over £50,000||Contract put out to tender. Satisfaction that all criteria are met. 3 written quotations.||Board meeting
Sub-committee delegated by Board
Promotion and advertising of opportunities will aim to secure the required number of quotations within deadline, and a suitable successful supplier, without incurring unnecessary work for others with little prospect of success.
Promotion methods may include:
In principle, Co-operatives NW will give the longest period possible between advertising an opportunity and the deadline to respond. However, each contract will be judged on a case by case basis.
All contracts will be monitored against Co-operatives North West Procurement Policy. Monitoring and evaluating the success or otherwise of a contract will be the responsibility of the Board or equivalent sub-committee. However, day to day management of the contract will be carried out by a named officer / manager.
Approved by Executive Committee on 1/9/09.